Operations · Automation
STOP RUNNING
YOUR BUSINESS.
The repetitive work gets handled by software, so you can focus on the work only you can do.
The Problem
If your business can’t run for a week without you making the decisions, answering the questions, and handling tasks yourself, it depends on you too much. Most small business owners in the FM area are working harder than they need to because their systems haven’t kept up with their growth.
YOUR BUSINESS SHOULD RUN WITHOUT YOU IN THE ROOM.
It’s usually a hundred small things: entering the same data twice, sending the same email every Monday morning, chasing invoices that should have been paid automatically, reminding employees of the same steps on every job. Each one takes five minutes. Together they take hours every week.
I find those leaks, figure out which ones can be automated, and build the systems to fix them. Most owners get back 5 to 10 hours a week. Hours they can put into revenue-generating work, or just getting home on time.
The Work
WHAT I DO
I map every repetitive task in your business that costs you time each week: scheduling, invoicing, follow-ups, reporting, onboarding. Most owners find 8 to 15 hours of automatable work in the first session.
I pick the 3 to 5 automations that will save the most time or money and build those first. You won't end up with a sprawling system or software you don't understand.
I replace your manual tasks with software: automated scheduling, invoice follow-up, job completion notifications, employee checklists, and more, set up around how your business already runs.
I document every system I build so your team knows exactly how it works and nothing depends on one person remembering it.
The Results
WHAT YOU GET
- →5 to 10 hours per week back from automated tasks
- →Documented workflows your team can follow without asking you
- →Fewer errors from manual data entry and dropped handoffs
- →A business that runs the same way on the days you're out
- →A clear picture of where your time and money are actually going
Nathan Payne · Co-Founder, Investor Thrive
ONE AUTOMATION REPLACED TWO FULL-TIME VIRTUAL ASSISTANT ROLES.
I built a Make.com workflow that runs his social publishing end to end. After it went live, two full-time VA roles were no longer needed.
Questions · Process Automation
COMMON QUESTIONS
What kinds of tasks can actually be automated?
Anything repetitive with a predictable trigger: scheduling and reminders, invoice follow-up, job completion notices, review requests, recurring reports, moving data between two systems, employee checklists. If you do it roughly the same way every week, it is a candidate.
How long before the first automation is live?
Usually about 30 days from the audit. I build the three to five highest-return automations first rather than trying to systematize everything at once, so you start getting time back while the rest is still being scoped.
Do I need to be technical to use this?
No, and that is the point. Everything is documented in plain language and most of it runs without anyone touching it. If a system needs you to understand it in order to work, I built it wrong.
What tools do you build on?
Make.com for most workflow automation, plus whatever your business already runs on. I would rather connect the tools you are already paying for than migrate you onto something new. The exception is when the existing tool is the actual problem.
What if my team doesn't adopt it?
Then it failed, and that is a design problem rather than a training problem. If a system adds steps to someone's day, people route around it. I build for the way your team actually works and document it so nobody has to remember.
How much does process automation cost?
Setup runs $2,000 to $3,200 depending on how many processes are in scope, then $500 to $850 a month to monitor, adjust, and keep building. The initial commitment is 90 days. The free audit tells you what is worth automating before you spend anything.
Serving · Fargo ND · Moorhead MN · West Fargo · Dilworth
READY TO AUTOMATE YOUR BUSINESS?
The free audit takes 30 minutes. You walk away with a real action plan, whether you work with me or not.
Rather just call?
(218) 303-4433